For real estate agents & brokers
AptaBook is an AI receptionist and answering service for real estate agents in the US and Canada. It answers every call and web inquiry in seconds, qualifies buyers and sellers, and books showings—24/7, even when you’re at a closing.
Serving service businesses across the United States and Canada.
Agents respond to buyer and seller leads in under a minute-even during showings and closings.
Hear the lead-response agent yourself. Enter your number for a live call:
buyers & sellers answered when you're unavailable
every lead, answered instantly
even during showings
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Industry context: contacting a lead within five minutes can make them up to 21× more likely to convert than waiting 30 minutes. Source: Harvard Business Review (InsideSales research on web lead response time).
The speed-to-lead problem
A buyer who wants to see a property, or a seller ready to list, reaches out to several agents at once. The one who replies first, in minutes, not hours, almost always books the showing or the listing appointment.
You're walking a property or driving to the next one when a hot lead calls. It goes to voicemail, and they've already dialed someone else.
Buyers drive by your listing and call the number on the sign at night and on weekends. No answer means the lead and the listing impression are gone.
The AI answers instantly, qualifies the buyer or seller, books the showing, and routes it to you, so you spend time closing, not chasing.
How it works
Three steps to an AI agent that responds to every buyer and seller and books showings around the clock.
Connect your website, we crawl up to 30, 100, or 500 pages by plan, plus listing details, neighborhood guides, and FAQs. AptaBook learns your inventory and service areas.
Embed a branded chat widget and get a dedicated number where callers reach your AI agent instantly. No missed calls, no cold leads.
The agent asks your questions, budget, pre-approval, timeline, checks availability, and books showings or listing consults to your calendar.
Who it's for
Solo agent or full brokerage, AptaBook learns your listings and service areas so every lead gets a fast, relevant response.
Buyer & seller representation with instant lead response.
Capture seller leads and book listing consultations.
Qualify buyers and book tours before competitors call back.
Route qualified leads to the right agent automatically.
Handle rental inquiries and schedule tours 24/7.
High-touch concierge intake for tenants and investors.
See it in action
A buyer calls about a listing at 8 PM. The AI answers price and feature questions from your listing page, asks about budget and pre-approval, and books a weekend showing, so the lead is qualified and on your calendar before another agent calls back.
The showing is booked while you were out, and your buyer is already picturing move-in day in the right home.
A visitor browses listings late on a Saturday and asks about a tour. The AptaBook chat agent qualifies them and books a showing on the spot, then routes the lead to the right agent on your team.
Testimonials
"Speed-to-lead is everything. Now every inquiry gets an instant reply and a booked showing, I stopped losing buyers to whoever called back first."
Skyline Realty · buyer inquiry response
"It qualifies buyers before they hit my calendar, so my showings are with serious, pre-approved people. Huge time saver."
Harbor Group · pre-qualified showings
"Our brokerage's website chat used to be dead weight. Now it routes qualified leads to the right agent and books tours overnight."
Meridian Realty · website chat routing
FAQs
Everything you need to know before turning on AI lead response.
Contact us and we'll help you out.
Want to hear it first? Use Call Me at the top of the page.
AptaBook answers phone and chat 24/7, qualifies buyer/seller intent from your rules, and books showings into your calendar.
Yes. Instant lead response after hours so prospects don’t call the next agent—then books the showing when it’s a fit.
Public plans start at $49/mo (Solo), $99/mo (Starter), and $149/mo (Professional). Enterprise is custom. Start with a 15-day free trial—no credit card required. See live details on /pricing.
Yes. AptaBook is built for real estate agents and brokers across the United States and Canada.
Yes. Speed-to-lead wins deals. AptaBook's AI answers calls and web chats within seconds, 24/7 - nights, weekends, and open-house Sundays - so a buyer or seller who reaches out at 10 PM gets an instant response and a booked appointment instead of a voicemail.
Yes. The agent asks your qualifying questions - budget, pre-approval, timeline, location, whether they're buying or selling - and routes hot leads to you while booking showings or listing consultations for qualified prospects.
Yes. AptaBook integrates with Google Calendar and Outlook, shows your real-time availability, and books showings and listing appointments directly into your calendar with automatic reminders to cut no-shows.
Connect your website and listing pages and AptaBook trains on them, so the AI can answer questions about price, location, features, and availability using your actual content, then capture the lead and book a tour.
Yes. One dashboard handles multiple agents and locations. Leads and appointments route to the right agent based on your rules, with real-time availability across the team.
Most agents are live within 10-15 minutes. Connect your website, add your qualifying questions and availability, embed the widget, and you're ready - no coding required.
Join real estate agents using AptaBook as their AI receptionist to catch every lead and book showings around the clock.
